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CESAER is recruiting a new Officer Manager


CESAER is recruiting a highly motivated and qualified Office Manager to join our small and dynamic team based at the Secretariat in Leuven (BELGUM).  The deadline for applications 

The Secretariat provides internal services and support to the whole organisation, uniting 51 universities of S&T in 25 countries.  

Responsibilities include:

  • Project and event management: organise, manage and administer events, visits and travels; develop and optimise administrative systems and procedures.
  • Support: provide organisational and administrative support to governing bodies, committees, task forces, workgroups and the colleagues Secretariat.
  • Office management: ensure smooth, effective and coordinated running of Secretariat; liaise with Members, suppliers and Belgian authorities; manage facilities.
  • Financial management: be responsible for processing invoices of annual subscriptions, expenses and other transactions; assist the Secretary General and Treasurer in general financial management and preparation of the annual budget and account.
  • Communication: support the Communication Officer with regard to the implementation of the communication strategy, including website content management, newsletters, production of communication materials and the organisation of events.

Your profile:

The following requirements are essential:

  • flexibility, commitment and being able to cope with deadlines
  • good communication skills with excellent written and oral English
  • 2 to 5-year experience exposed to a multicultural, international context and delivering similar functions within a small organisation
  • experience in event management and support
  • expertise in bookkeeping
  • excellent command of MS Office, good and practical knowledge of IT infrastructure and IT- support
  • service and result-oriented and ability to solve problems, set priorities and pay attention to detail
  • capacity to learn and evolve with the job and the needs of the organisation
  • legal entitlement to work in Belgium

We offer:

  • working in a small and dynamic team and a multicultural and academic working environment
  • ample opportunities for professional and personal development
  • a fulltime position under Belgian law
  • an attractive salary and (extra-legal) benefit scheme
  • a full time (40-hours workweek), contract for one year and longer-term career perspective
  • employment as soon as possible

How to apply:

Interested candidates are invited to apply by sending a motivation letter and curriculum vitae by email to our Head of Relations Lieve Coninx at lieve.coninx@cesaer.org with the following subject line ‘Office Manager vacancy’.  The deadline for the submission of applications is 8th June 2018.

Please cosult the full job advert.

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