Vacancy for Office Manager

We seek an Office Manager to start as soon as possible working full-time at our Secretariat.
16th April 2019
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  • Project and event management: organise, manage and administer events, visits and travels; develop and optimise administrative systems and procedures
  • Support: provide organisational and administrative support to governing bodies, committees, task forces and the colleagues at the Secretariat
  • Office management: ensure smooth, effective and coordinated running of Secretariat; liaise with Members, suppliers and Belgian authorities; manage facilities
  • Financial management: be responsible for processing invoices of annual subscriptions, expenses and other transactions; assist the Secretary General and Treasurer in general financial management and preparation of the budgets and accounts
  • Communication: support the Communication Officer with regard to the implementation of the communication strategy, including website content management, newsletters, production of communication materials and the organisation of events


  • flexibility, commitment and being able to cope with deadlines
  • good communication skills with excellent written and oral Englishand an additional language
  • 2 to 5-year experience exposed to a multicultural,international context and delivering similar functions within a small organisation
  • experience in event management and support
  • excellent command of MS Office, good and practical knowledge of IT infrastructure and IT-support
  • service and result-oriented and ability to solve problems, set priorities and pay attention to detail
  • capacity to learn and evolve with the job and the needs of the organisation
  • legal entitlement to work in Belgium


  • good communication skills with excellent written and oral Dutch
  • bachelor degree
  • expertise in bookkeeping
  • experience with membership-based organisations
  • knowledge and experience in higher education, research and innovation in general and role of universities of science and technology in particular
  • experience in communication and public relations


  • varied and dedicated international work experience within a multi-cultural and open setting in a small and dynamic team
  • position based at Kasteel van Arenberg in LEUVEN (BELGIUM)
  • full-time (40-hours workweek), contract for one year and longer-term career perspective
  • competitive salary and pension arrangements
  • inspiring professional and personal development
  • employment directly at the CESAER AISBL


Interested candidates are invited to send a motivation letter and curriculum vitae to our Secretary General at The deadline for submission is 7 May 2019. For more information on the job, please contact David Bohmert.

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